Administrative Assistant - MD

Description:

Penn-Mar Organization, Inc. is currently seeking and Administrative Assistant.The hourly rate is $11.44 per hour and we offer an excellent benefit package for full-time employees.

For over 25 years, Penn-Mar Organization has provided support services in our communities, which promote value, independence and self-determination, to families and individuals with disabilities or human service needs. As administrative assistant you will be responsible for:

• Administrative Support
• Routine Correspondence, subscription renewals, surveys
• Data-Entry - As assigned - to update our records and expand our data-base
• Mail - distribute agency incoming mail and COO mail as directed
• Receptionist and Phone Back Up - fill in at the front desk during lunch break every day and when the receptionist is out sick or on vacation
• Mailroom - label mailboxes, rearrange as needed, maintain supplies and ensure neatness of the room
• Machine Maintenance - ensure fax, printers and copiers have paper daily; ensure same are in working order
• Conference Room/Community Room - maintain schedules and ensure neatness of the conference room
• Certificates of Insurance - maintain file and assure vendors have submitted current certificates
• Room Rentals - coordinate use of, complete contracts, and collect fees for outside individuals who wish to use our community room
• Licensing/Certifications - Complete and submit forms to licensing entities
• Fax- Fax documents as requested and distribute incoming faxes to appropriate staff
• Bulk mailings - assist with preparation
• Business cards - prepare for new staff and update for existing staff as needed
• Assist with meeting preparations (room set-up/refreshments)
• Filing/Purging - Maintain administrative filing, site files, monthly residential fire drill book, set up new files as needed
• Set up IP books, Fire Safety Books, Daily Communication Books
• Update client face sheets
• Neka - Administration and distribution
• Quality Assurance - send reminder cards to committee members, attend meetings, take and distribute minutes, maintain book
• Pride support - Prepare winner announcements to be distributed in paychecks, certificates, coordination of lunch and maintain bulletin board in front lobby
• Tracking and distribution of Residential House Keys
• Coordinate monthly birthday lunches
• Forms Bin - maintained on-line - ensure hard copies are available in the forms bin
• Copying documents as requested
• Shut down (turn off automatic doors, turn out rest room lights, close windows at closing time)
• Other duties as assigned 

We are conveniently located just 20 miles north of Hunt Valley, Maryland, just off I-83 at the Maryland Line.

High school diploma or GED.
Valid Driver's License with 2 years of driving experience with less than 3 accidents or moving violations in the last 3 years.
Successful completion of physical, drug screen, Mantoux test for tuberculous.
Must pass background and reference checks.